Each semester, the official certifier for each department/program will review the students in the department who have applied to graduate after receiving the official list of degree candidates from the Office of the Registrar. Only the designated official certifier in each department will have the ability to approve (or not approve) a student to graduate. After reviewing the student’s academic history and in progress coursework in Degree Works, the official certifier will determine if the student has met all requirements for the major, minor, or certificate to graduate.
During the process of degree verification, the Office of the Registrar will process all petitions from the approved certifier. Graduate student records will undergo an additional review by the Office of Graduate and Postdoctoral Studies (GPS). Students who are approved to graduate will change from AP-Applied graduation status to PN-Pending Final Grades and Review graduation status. Students who are not approved to graduate will have their graduation status changed from AP-Applied to D1, D2, or D3 (University Deficiency, Departmental Deficiency, or University and Departmental Deficiency, respectively). For more information regarding graduation status, click here.
Thoroughly review the student’s academic history and in-progress coursework in Degree Works to determine if the student has met all requirements for the academic program (major, minor, or certificate) in order to graduate. At the time of review, the student should have all requirements complete or in-progress. This is indicated on Degree Works by a checked green box, or by a curved line in a blue box next to each requirement in the academic program being reviewed. The Office of the Registrar cannot process “approved to graduate” petitions if there are any unmet or incomplete requirements for the academic program being approved. A student should not be approved to graduate if there are requirements marked as incomplete, which is indicated on Degree Works by an empty red box.
Outstanding requirements, such as incoming transfer credit, course substitutions or exceptions, uncovering a pass/fail grade to the grade earned, etc. must be addressed by the advisor, via the Petitions tab, or by the student, as appropriate. If necessary, the official certifier should submit petitions on behalf of the student for exceptions or course substitutions before submitting an “approved to graduate” petition for that student. Go to the “How to Submit a Petition” page for information about submitting petitions pertaining to curricular requirements, such as course substitutions or exceptions.
If the student has not met all requirements for the academic program (major, minor, or certificate), pending successful completion of in-progress coursework, you will use Degree Works to indicate the reason(s) for their graduation deficiency by submitting a petition.
If at any point during the final semester, a graduating student clears a departmental deficiency, the official certifier will need to review the degree audit again and submit an “approved to graduate” petition.
When not approving a student to graduate, the words “not approved” need to appear in the memo with specific information regarding the departmental deficiency. For example: