Petitions can be submitted at any time, preferably before a student’s graduation term. Our recommendation on the best time to submit a petition for exception or substitution would be while you are meeting with the student on the progress of their degree requirements. If a student has an incomplete requirement for the academic program (major, minor, or certificate), but the advisor knows that the student has met that requirement via an exception or course substitution approved by the department, the Official Certifier for the department must complete a “Petition” in Degree Works in order for the requirement to be marked as “complete” on the degree audit. This includes:
Any instances that require an exception to be made to the stated course requirements, or any non-course requirements that have been met but not marked as such will require the advisor to initiate the “Petition” process.
Note: In rare circumstances, a waiver to the stated requirements may be submitted when a course substitution or additional elective will not otherwise fulfill the stated requirements. Such waiver petitions are reviewed on a case-by-case basis and may require additional information from the department/program before processing.
Once the Office of the Registrar has received notification of a petition pending in Degree Works, the petition will go to an Approved status during processing, then an Applied status when processing is complete. If the Office of the Registrar has any questions or needs more detail on a petition for a student, the Official Certifier will be contacted directly. The Official Certifier can then modify an existing petition or submit a new petition with the necessary information. Petitions are typically processed within three business days (during off-peak times of a given semester), and an exception added to the student’s degree audit. The requirement petitioned will then be listed as complete. Pertinent details from the petition memo will be included on the degree audit and viewable to the student.