FERPA Training and Assessment

Family Educational Rights and Privacy Act (FERPA)

The purpose of this online training is to provide basic FERPA training to Rice University faculty and staff. University members with access to any kind of student information are expected to know and understand the basic governing principles of FERPA and adhere to them. FERPA training is also required annually for any individual who has access to student records per Policy 837.

University members who wish to request and maintain access to a specific group of student records (e.g. residential college, department, major advisors) must first complete this online FERPA training and brief quiz at least once every year. A score of 70% (7 out of 10) is required to gain access to student education records. If you do not score 70% (7 out of 10) or better, you will be required to re-take the training and quiz prior to being granted access to education records.

Upon completion of the course, you will be able to print a result page in iO which you can show to supervisors or other who need to know that you've completed the training. You do not need to send this to the Office of the Registrar unless we have specifically asked for it to process a security agreement request.

What you can expect from this training:

  • An understanding of why FERPA compliance is important.
  • An understanding of how to appropriately handle student records information.
  • An understanding of your responsibilities under FERPA.

Accessing Training

You can access FERPA training here.

After clicking the link:

  1. Sign in to iO, if prompted, after clicking the link
  2. Click Enroll
  3. The training may launch itself; if it does not, click Launch or Resume

Showing Completed Training Status

Once completed, you can view your completed status iO by either going directly to the course page or by navigating to it in iO:

  1. Sign in to iO
  2. Click on Learning
  3. Navigate to the way you'd like to view:
    • Transcript: You can click View Transcript in the upper right to show all your courses
    • Certificate: You can change the Enrollments filter to Completed, click on the FERPA Training tile, then Actions, then Print Certificate