Holds

Please consult the information below to discover why you have a hold an your account and what to do to resolve the issue.

The Office of the Registrar cannot remove holds governed by a different office or department. Please contact the appropriate department if you have a hold on your account.

Holds marked with an asterisk (*) may impact the ability to complete Office of the Registrar transactions (Registration, Official Transcripts, Verification, etc.) and students are advised to clear all holds listed.

Hold Type Hold Code Governing Office / Department Reason Hold Applied Hold Removal Procedure
Academic Advising AA Academic Advising
713-348-4060
aadv@rice.edu
The undergraduate student is returning to the university after an absence & needs to visit the Office of Academic Advising. The Office of Academic Advising will remove this hold.
Address Verification AV Office of the Dean of UGs
713-348-4996
ugdean@rice.edu
The student needs to verify their permanent, mailing, local and campus address information in ESTHER. The student removes this hold by logging into Esther and clicking Student Services & Account Information -> Address Verification. After you submit the required information, this hold is removed immediately.
Graduate and Postdoctoral Studies
713-348-4002
graduate@rice.edu
Athletic AT Athletics
713-348-4077
athl@rice.edu
The student needs to see the Athletics Department. The Athletics Department will remove this hold.
*Cashier Administrative Hold CA Cashier’s Office
713-348-4946
cashier@rice.edu
The student needs to see the Cashier. The Cashier’s Office will remove this hold.
*Cashier Loan Holds LA
LC
LD
LE
LW
Cashier's Office
713-348-4946
cashier@rice.edu
The student has past-due loans placed with a collections agency, has not paid student loans that are due, has not paid student loans that are due before exiting, has not completed an exit interview, or the borrower’s loans were written-off. The Cashier's Office will remove this hold.
*Cashier Registration Hold BI Cashier’s Office
713-348-4946
cashier@rice.edu
The student has a balance on his or her account. This hold will prevent registration. The Cashier’s Office will remove this hold.
*Cashier Transcript/Degree Hold HD Cashier's Office
713-348-4946
cashier@rice.edu
Added monthly to student accounts having an unpaid balance. Does not affect registration; it only affects the release of a transcript and diploma. The Cashier's Office will remove this hold.
Conditional Admit CN Admissions
713-348-7423
admission@rice.edu
The student has been admitted conditionally, and needs to provide certain information to Undergraduate Admissions before registering. Based on request from Undergraduate Admissions, the Office of the Registrar will remove this hold.
*Dean of Undergraduates UG Office of the Dean of UGs
713-348-4996
ugdean@rice.edu
The student needs to contact the Office of the Dean of Undergraduates. The Office of the Dean of Undergraduates will remove this hold.
Degree Candidate DC Office of the Registrar
713-348-4999
registrar@rice.edu
The undergraduate student’s university & degree requirements have been satisfied and the student is cleared for graduation. All schedule changes must be made via the Office of the Registrar. The Office of the Registrar will remove this hold. This hold automatically expires the day after the student graduates.
Evaluation Hold SR Office of the Registrar
713-348-4999
registrar@rice.edu
The student needs to complete their course and instructor evaluations for the current term. The evals are available in ESTHER under the Student Services and Account Information tab. The hold will be removed immediately once the student completes their course and instructor evaluations
Financial Responsibility CF Cashier’s Office
713-348-4946
cashier@rice.edu
Using Esther, the student needs to read and affirm the Financial Agreement for the semester. This hold is applied every semester. The student removes this hold by logging into Esther and reading the Student Financial Responsibility Agreement. After you have read each of the statement, click I have read and accept. The hold is removed immediately.
Flu Vaccination Hold FV Student Health Services
713-348-4966
hlsv@rice.edu
The student needs to submit proof of vaccine. Please visit health.rice.edu for more information. Student Health Services will remove this hold.
*Grad Studies GR Graduate and Postdoctoral Studies
713-348-4002
graduate@rice.edu
The student needs to visit Graduate and Postdoctoral Studies. Graduate and Postdoctoral Studies will remove this hold.
*Graduate Student Association GA Graduate Student Association (GSA)
GSA Treasurer
gsa@rice.edu
The student has taken a short term loan from the GSA. Based on request from the GSA, Graduate and Postdoctoral Studies will remove this hold.
Honor Code Affirmed HC Judicial Affairs
713-348-4786
sjp@rice.edu
Using Esther, the student needs to read and affirm the Honor Code, Student Code of Conduct, and Alcohol Policy for the semester. This hold is applied every semester. The student removes this hold by logging into Esther and reading the Honor Code statements. After you have read each of the statements, click I have read and accept. The hold is removed immediately.
International IN Office of International Students & Scholars
713-348-6095
oiss@rice.edu
The student needs to contact OISS. The Office of International Students & Scholars will remove this hold.
*Jones School JO Jones School of Management
713-348-5246
maria.johnson@rice.edu
The student is on probation with the Jones School of Management. Based on request from the Jones Graduate School, the Office of the Registrar will remove this hold.
*Judicial Affairs JA Judicial Affairs
713-348-4786
sjp@rice.edu
The student needs to contact Judicial Affairs. Judicial Affairs will remove this hold.
*Judicial Affairs Transcript JT Judicial Affairs
713-348-4786
sjp@rice.edu
The student needs to contact Judicial Affairs. This hold does not impact registration Judicial Affairs will remove this hold.
Major Declaration MJ Office of the Registrar
713-348-4999
registrar@rice.edu
The student has not declared a major by the end of his or her sophomore year. The Office of the Registrar will remove this hold.
Past Time Boundary BH Graduate and Postdoctoral Studies
713-348-4002
graduate@rice.edu
The student is past the time boundary to achieve master's or doctoral candidacy or past the time boundary to defend the master's or doctoral thesis. Graduate and Postdoctoral Studies will remove this hold.
Preventing Sexual Harassment SH Contact your Graduate Program Department Coordinator The student needs to complete the Preventing Sexual Harassment Training. To complete the training, go to the graduate student training site. Please contact your Graduate Program Department Coordinator to coordinate with GPS (Graduate and Postdoctoral Studies) to remove the hold.
*Registrar RE Office of the Registrar
713-348-4999
registrar@rice.edu
The student needs to visit the Office of the Registrar. The Office of the Registrar will remove this hold.
Responsible Conduct of Research RC Graduate and Postdoctoral Studies
713-348-4002
graduate@rice.edu
The student needs to complete the Responsible Conduct of Research Training. To complete the training, go to the graduate student training site. Graduate and Postdoctoral Studies will remove this hold after reviewing results of the training.
Rice Alert EM Office of the Registrar
713-348-4999
registrar@rice.edu
Using Esther, the student needs to ensure that they have provided and verified their information for Rice Alert. This hold is applied each Fall and Spring semester prior to registration. The student removes this hold by logging into Esther and clicking Rice Alert. After you submit the required information, this hold is removed immediately.
*Senior Exit Survey SS Office of Institutional Effectiveness
713-348-3227
apt1@rice.edu
The student needs to complete the Senior Exit Survey. The survey was sent to the Rice email account from the Office of Institutional Effectiveness on the day after final exams concluded The hold will be removed by the Office of Institutional Effectiveness once the student completes the survey
*Sent to Collection CO Cashier’s Office
713-348-4946
cashier@rice.edu
The student's account has been sent to collections. The Cashier’s Office will remove this hold.
*Stafford Exit Counseling EC Office of Financial Aid
713-348-4958
fina@rice.edu
The student needs to complete exit counseling for the Stafford Loan Program. Office of Financial Aid will remove this hold.
Student Health Services ME Student Health Services
713-348-4966
hlsv@rice.edu
The student has not turned in a completed Health Data Form. Student Health Services will remove this hold.
Study Abroad Hold AB Office of the Registrar
713-348-4999
registrar@rice.edu
The student is studying abroad for the semester. The hold is set with an automatic expiration date. If needed, the Office of the Registrar will remove this hold.
Survey of All Students Hold SA Office of Institutional Effectiveness
713-348-3227
apt1@rice.edu
The student needs to complete the Survey of All Students. The hold is removed when the student completes and submits the survey.
*Transcript Prime Data Hold T2 Office of the Registrar
713-348-4999
registrar@rice.edu
Your student records are housed in an inactive database and need to be migrated to the current student system and verified for GPA calculation. Please contact the Office of the Registrar. The Office of the Registrar will remove this hold.
Time Boundaries Hold TB Graduate and Postdoctoral Studies
713-348-4002
graduate@rice.edu
The student needs to acknowledge time boundaries for Candidacy, Thesis Defense and Thesis Submission. On the Hold page in ESTHER, select “Yes” to acknowledge time boundaries and e-sign. Answering “No” will not lift the hold on registration and will require a manual override.
Transcript Previous Institution PT Graduate and Postdoctoral Studies
713-348-4002
graduate@rice.edu
The student needs to submit the final transcript showing the degree conferred from the previous institution. Graduate and Postdoctoral Studies will remove this hold.
Vaccination VA Student Health Services
713-348-4966
hlsv@rice.edu
The student has not turned in his or her vaccination records. Student Health Services will remove this hold.
Veteran VE Office of the Registrar
713-348-4999
registrar@rice.edu
The student using veteran benefits need to see the campus Veteran Representative. The Office of the Registrar will remove this hold.
Wellbeing Readmission WR Student Wellbeing Office
713-348-3311
wellbeing@rice.edu
The undergraduate student is returning to the university and needs to visit the Student Wellbeing Office. The Student Wellbeing Office will remove this hold.
*Written-Off Account WO Cashier’s Office
713-348-4946
cashier@rice.edu
The student's account has been written off. The Cashier’s Office will remove this hold.