The Pass/Fail Option

Guidelines

Undergraduate Student Guidelines

Students may register for courses on a pass/fail basis. As outlined in the General Announcements, students:

  • May not take more than one course as a Pass/Fail per semester for each full year of residence (students studying in off-campus programs through Rice are considered to be in residence for the purpose of this rule).
  • May not take more than four courses total as Pass/Fail.
  • May not take more than a total of 14 semester hours as Pass/Fail.
  • May register for only one course as Pass/Fail in a semester.
  • May not take as Pass/Fail a repeatable course previously taken and designated as Pass/Fail.
  • May not take as Pass/Fail those courses used to meet the requirements for their major, minor or certificate. If students take such courses as Pass/Fail, they should request in writing to the Office of the Registrar that the P grade be replaced with the letter grade earned. Otherwise, the Office of the Registrar will uncover the P grade during the final degree audit process (which begins with day one of the student’s final semester). Once the P is uncovered, it will not be restored; therefore, students should review their Degree Works degree audits carefully to ensure that the courses are applied in their degree audit as expected.
  • Must designate courses to the Pass/Fail grade mode online, via ESTHER, no later than the posted deadline, usually the end of Week 10 of the semester.
  • May not take First-Year Writing-Intensive Seminar (FWIS) courses as Pass/Fail.
  • The deadline to convert a Pass to a letter grade is noted on the Academic Calendar.

Graduate Student Guidelines

Graduate students may not take as Pass/Fail those courses within their graduate degree requirements. Courses outside of their degree requirements must be designated as pass/fail no later than the end of the 10th week of classes; however, they may later convert a pass/fail to a graded course by submitting the proper online form with the Office of the Registrar by the end of the second week of the following semester. Students should be aware that while a grade of P does not affect their Grade Point Average, a grade of F is counted as a failure and is included in their GPA. Visiting Post Baccalaureates cannot take courses on a pass/fail grading basis.

Pass/Fail Online Designation and Conversion

All Pass/Fail Designations and Conversions requests should be made online for Fall, Spring and Summer semesters. Students may verify Pass/Fail Designations for the current semester by viewing the Student Detail Schedule in ESTHER.

To Designate a course to the Pass/Fail grade mode:

  1. Login to ESTHER
  2. Click on Student Services and Account Information > Registration > Pass/Fail: Designate a Course as P/F or View P/F Grades
  3. In the Select Pass/Fail Course section, designate desired course to the Pass/Fail grade mode by clicking the Make Pass/Fail button next to course
  4. Print, or save a screenshot, of the Pass/Fail designation screen for your records

To Convert a P/F to the originally submitted letter grade:

  1. Login to ESTHER
  2. Click on Student Services and Account Information > Registration > Pass/Fail: View and/or Convert P/F Grades in History
  3. In the View Pass/Fail Grades section, click the Convert Grade button and follow directions
  4. Print, or save a screenshot, of the Pass/Fail Conversion screen for your records

GPA Implications

Students should be aware that while a grade of P does not affect their grade point average, a grade of F is counted as a failure and is included in their GPA.

Summer Courses

Students should be aware that courses taken during the Rice summer session(s) as pass/fail count toward their allowable total of pass/fail courses (maximum of 4).