Staff Task Listing
As of February 18, 2025
| Task | Staff Member with Primary Responsibility |
Manager with Primary Responsibility |
|---|---|---|
| A-Levels Credit Processing and Posting (& Intl. Cert.) | Maritza Salinas Alicia Bradley |
Maritza Salinas |
| Academic Calendar | David Tenney | David Tenney |
| Academic Plan Changes - Graduate Students | Sara Dickens Jillian Krempasky |
Rachel Clay |
| Academic Standing, Probation & Suspension (Records, etc.) | Maritza Salinas Ellen Everett |
David Tenney |
| AP Test Score Processing | Maritza Salinas | Maritza Salinas |
| Athletic Eligibility | Alicia Bradley Ellen Everett |
Justin Schilke David Tenney |
| B-On-Time Loan Forgiveness | Shar-Lee Shandera TBD |
Maritza Salinas |
| Chatbot/Virtual Assistant | Jillian Krempasky | Justin Schilke David Tenney |
| Classroom Renovations | Chris Higgins | Jean Tarrats |
| Classroom Scheduling - Classes | Chris Higgins | Jean Tarrats |
| Classroom Scheduling - Events | Chris Higgins John Martinez |
Jean Tarrats |
| Classroom Scheduling - Final Exams | Chris Higgins | Jean Tarrats |
| Commencement | Rachel Clay David Tenney |
David Tenney |
| Course Catalog Updates | John Martinez Rachel Clay |
Justin Schilke |
| Course Descriptions and/or Information | John Martinez | Rachel Clay Jean Tarrats |
| Course Evaluations | John Martinez | Jean Tarrats Justin Schilke |
| Course Rosters | John Martinez | Jean Tarrats |
| Course Schedule Build | Jean Tarrats | Justin Schilke Jean Tarrats |
| Curriculum Review | Rachel Clay David Tenney |
David Tenney |
| Customer Service (Walk-Ins, Phone, E-mail, etc.) | Cynthia Chavez / All Staff | Maritza Salinas |
| Data Entry - Miscellaneous | All Staff | David Tenney |
| Data Requests - Ad Hoc | Jean Tarrats | Justin Schilke |
| Data Warehouse | Jean Tarrats | Justin Schilke David Tenney |
| Declarations (Major, Minor, & Certificates) | Sara Dickens Jillian Krempasky TBD |
Rachel Clay |
| Dean Verifications | Shar-Lee Shandera TBD |
Maritza Salinas |
| Degree Certification/Degree Audits | Sara Dickens Jillian Krempasky TBD |
Rachel Clay |
| Degree Verifications | Shar-Lee Shandera TBD |
Maritza Salinas |
| Degree Works | Rachel Clay | Justin Schilke David Tenney |
| Degree Conferral & Transcript Updates (Annual) | Sara Dickens Jillian Krempasky TBD |
Rachel Clay David Tenney |
| Department Contact Lists | John Martinez | Jean Tarrats |
| Email Notices & Communication | David Tenney | David Tenney |
| Enrollment Verifications | Shar-Lee Shandera TBD |
Maritza Salinas |
| Facsimile Diplomas | Shar-Lee Shandera TBD |
Justin Schilke David Tenney |
| Fee Waivers | Hakeem Abiola | David Tenney |
| Final Exam Scheduling | Jean Tarrats |
Justin Schilke |
| Front Desk - Customer Service | Cynthia Chavez Darlene Judd |
Maritza Salinas |
| Front Desk - Services | Darlene Judd Cynthia Chavez |
Maritza Salinas |
| General Announcement Edits: Catalog | Rachel Clay | Justin Schilke David Tenney |
| General Announcement Edits: Curriculum Reconciliation to Degree Works | Rachel Clay | David Tenney |
| General Announcement Edits: Programs of Study | Hakeem Abiola Rachel Clay |
David Tenney |
| Grade Changes | Shar-Lee Shandera TBD |
Maritza Salinas Justin Schilke |
| Grade Processing - (Final & Mid-Term) |
Jean Tarrats |
Justin Schilke |
| Grade Rosters | Jean Tarrats | Justin Schilke |
| Graduation Application (for Degree) - Undergraduate and Graduate | Sara Dickens Jillian Krempasky |
Rachel Clay |
| Graduation Deficiencies (Majors, Minors, Certificates, Graduate Degree Programs) | Sara Dickens Jillian Krempasky |
Rachel Clay |
| IB Credit Processing/Posting | Maritza Salinas Alicia Bradley |
Maritza Salinas |
| Instructor Evaluations | John Martinez | Jean Tarrats |
| Interinstitutional Agreements and Registration | TBD Shar-Lee Shandera |
Maritza Salinas |
| International Certifications | TBN (Contact Manager) | Ellen Everett |
| Latin Honors Calculation (Annual) | Justin Schilke | David Tenney |
| National Student Clearinghouse Submissions | Alicia Bradley Maritza Salinas |
Maritza Salinas |
| NCAA Compliance | Alicia Bradley Ellen Everett |
Justin Schilke David Tenney |
| New Student Early Matriculant Records (Undergraduate and Graduate) | Sara Dickens Jillian Krempasky TBD |
Rachel Clay |
| New Student Orientation/Registration | Maritza Salinas | Justin Schilke David Tenney |
| OnBase Document Management | All Staff | David Tenney |
| OTR Fees | Hakeem Abiola | Justin Schilke |
| President's Honor Roll (Operational Processing, Student Records, etc.) | Maritza Salinas | David Tenney |
| Purchasing Card | Hakeem Abiola | David Tenney |
| Purchasing & Payments | Hakeem Abiola | David Tenney |
| Quality Control | All Staff | David Tenney |
| registrar@rice.edu Email Receipt, Incident-Tracking and Triage | Cynthia Chavez | Maritza Salinas Justin Schilke |
| registrar@rice.edu Resolution of Tickets/Incidents (& Customer Service) | All Staff | Maritza Salinas Justin Schilke |
| Registration/Enrollment Troubleshooting | All Staff | Maritza Salinas |
| Replacement Diploma Processing | Shar-Lee Shandera TBD |
Maritza Salinas |
| Report to the President | Jean Tarrats | Justin Schilke |
| Residential College Updates | Jillian Krempasky | Maritza Salinas |
| Special Projects | Ellen Everett | Justin Schilke David Tenney |
| Student Records Access (Edgar, Degree Works, BANNER) | Justin Schilke | David Tenney |
| Student Registration Actions (P/F, Audit, Adds, Drops etc.) | Cynthia Chavez Darlene Judd |
Maritza Salinas |
| Student Status Changes (Curriculum) - Undergraduate and Graduate | Sara Dickens Jillian Krempasky |
Rachel Clay |
| Student Status Changes (Enrollment - Full-time/Part-time) - Undergraduate | Darlene Judd | Maritza Salinas |
| Student Status Changes (Readmission) - Undergraduate and Graduate | Sara Dickens Jillian Krempasky |
Rachel Clay |
| Student Status Changes Enrollment (Withdrawal) - Undergraduate | Darlene Judd | Maritza Salinas |
| Student Status Changes Enrollment (Withdrawal) - Graduate | Sara Dickens Jillian Krempasky |
Rachel Clay |
| Study Abroad | Maritza Salinas | Justin Schilke |
| Subpoenas | Maritza Salinas | David Tenney |
| Summer Session - Current Students | TBD Shar-Lee Shandera |
Maritza Salinas |
| Summer Session - Visiting Students | TBD Shar-Lee Shandera |
Maritza Salinas |
| Telephones - Customer Service via Phone | Cynthia Chavez / All Staff | Maritza Salinas |
| Transcript Processing (On-Line, Walk-Ins, etc.) | Shar-Lee Shandera TBD |
Maritza Salinas |
| Transfer Credit Processing/Posting | Maritza Salinas Alicia Bradley Shar-Lee Shandera |
Maritza Salinas Justin Schilke |
| Travel | Hakeem Abiola | David Tenney |
| Undergraduate/Graduate Concurrent Enrollment | Sara Dickens Jillian Krempasky |
Rachel Clay |
| VA Processing | Alicia Bradley | Maritza Salinas |
| Visiting Post-Baccalaureate | TBD Shar-Lee Shandera |
Maritza Salinas |
| Visiting Students (Fall & Spring) | TBD Shar-Lee Shandera |
Maritza Salinas |
| Waitlist Management | Maritza Salinas | Justin Schilke |
| Website Content | All Staff / Rachel Clay Maritza Salinas Jean Tarrats |
Justin Schilke David Tenney |
| Website Maintenance | Hakeem Abiola | David Tenney |