Staff Task Listing

As of July 1, 2026

Task Staff Member with
Primary Responsibility		 Manager with
Primary Responsibility
A-Levels Credit Processing and Posting (& Intl. Cert.) Maritza Salinas
Alicia Bradley		 Maritza Salinas
Academic Calendar Justin Schilke Justin Schilke
Academic Plan Changes - Graduate Students Sara Dickens
Edna Gutierrez
Riane Harris		 Rachel Clay
Academic Standing, Probation & Suspension (Records, etc.) Maritza Salinas
Daniel Garcia		 Justin Schilke
AP Test Score Processing Maritza Salinas Maritza Salinas
Athletic Eligibility Daniel Garcia Justin Schilke
TBD
B-On-Time Loan Forgiveness Matthew Polansky
TBD		 Maritza Salinas
Chatbot/Virtual Assistant Jillian Krempasky Justin Schilke
TBD
Classroom Renovations Vicky Bond Jean Tarrats
Classroom Scheduling - Classes Vicky Bond Jean Tarrats
Classroom Scheduling - Events Vicky Bond Jean Tarrats
Classroom Scheduling - Final Exams Vicky Bond Jean Tarrats
Commencement Rachel Clay
Justin Schilke		 Justin Schilke
Course Catalog Updates Jean Tarrats
Rachel Clay		 Justin Schilke
Course Descriptions and/or Information Jean Tarrats
Rachel Clay		 Justin Schilke
Course Evaluations Ryan Allen Jean Tarrats
Justin Schilke
Course Rosters Ryan Allen Jean Tarrats
Course Schedule Build Ryan Allen Justin Schilke
Jean Tarrats
Curriculum Review Rachel Clay Justin Schilke
Customer Service (Walk-Ins, Phone, E-mail, etc.) Cynthia Chavez / All Staff Maritza Salinas
Data Entry - Miscellaneous All Staff Justin Schilke
Data Requests - Ad Hoc Jean Tarrats Justin Schilke
Data Warehouse Jean Tarrats Justin Schilke
TBD
Declarations (Major, Minor, & Certificates) Sara Dickens
Edna Gutierrez
Riane Harris		 Rachel Clay
Dean Verifications Matthew Polansky
TBD		 Maritza Salinas
Degree Certification/Degree Audits

Sara Dickens
Edna Gutierrez
Riane Harris

 Rachel Clay
Degree Verifications Matthew Polansky
TBD		 Maritza Salinas
Degree Works Rachel Clay Justin Schilke
TBD
Degree Conferral & Transcript Updates (Annual) Sara Dickens
Edna Gutierrez
Riane Harris		 Rachel Clay
Justin Schilke
Department Contact Lists Hakeem Abiola Jean Tarrats
Email Notices & Communication TBD Justin Schilke
Enrollment Verifications Alicia Bradley
Matthew Polansky
TBD		 Maritza Salinas
Facsimile Diplomas Sara Dickens
Matthew Polansky
Jacob Fox

Rachel Clay
Justin Schilke
Fee Waivers Hakeem Abiola Justin Schilke
Final Exam Scheduling Jean Tarrats

Justin Schilke
Front Desk - Customer Service Cynthia Chavez Maritza Salinas
Front Desk - Services Cynthia Chavez Maritza Salinas
General Announcement Edits: Catalog Rachel Clay Justin Schilke
TBD
General Announcement Edits: Curriculum Reconciliation to Degree Works Rachel Clay Justin Schilke
General Announcement Edits: Programs of Study Hakeem Abiola
Rachel Clay		 Justin Schilke
Grade Changes Daniel Garcia Justin Schilke
Grade Processing - (Final & Mid-Term)

Jean Tarrats
Daniel Garcia

 Justin Schilke
Grade Rosters Jean Tarrats Justin Schilke
Graduation Application (for Degree) - Undergraduate and Graduate Sara Dickens
Edna Gutierrez
Riane Harris		 Rachel Clay
Graduation Deficiencies (Majors, Minors, Certificates, Graduate Degree Programs) Sara Dickens
Edna Gutierrez
Riane Harris		 Rachel Clay
IB Credit Processing/Posting Maritza Salinas
Alicia Bradley		 Maritza Salinas
Instructor Evaluations Ryan Allen Jean Tarrats
Interinstitutional Agreements and Registration Maritza Salinas Justin Schilke
International Certifications TBN (Contact Manager) Justin Schilke
Latin Honors Calculation (Annual) Justin Schilke Justin Schilke
National Student Clearinghouse Submissions Alicia Bradley Maritza Salinas
NCAA Compliance Daniel Garcia Justin Schilke
TBD
New Student Early Matriculant Records (Undergraduate and Graduate) Sara Dickens
Edna Gutierrez
Riane Harris		 Rachel Clay
New Student Orientation/Registration Daniel Garcia
Cynthia Chavez		 Justin Schilke
TBD
OnBase Document Management All Staff Justin Schilke
OTR Fees Hakeem Abiola Justin Schilke
President's Honor Roll (Operational Processing, Student Records, etc.) Maritza Salinas
Daniel Garcia		 Justin Schilke
Purchasing Card Hakeem Abiola Justin Schilke
Purchasing & Payments Hakeem Abiola Justin Schilke
Quality Control All Staff Justin Schilke
registrar@rice.edu Email Receipt, Incident-Tracking and Triage Cynthia Chavez Justin Schilke
registrar@rice.edu Resolution of Tickets/Incidents (& Customer Service) All Staff Justin Schilke
Registration/Enrollment Troubleshooting All Staff Justin Schilke
Replacement Diploma Processing Sara Dickens
Edna Gutierrez
Riane Harris		 Rachel Clay
Report to the President Jean Tarrats Justin Schilke
Residential College Updates Sara Dickens
Edna Gutierrez
Riane Harris		 Rachel Clay
Special Projects TBD Justin Schilke
TBD
Student Records Access (Edgar, Degree Works, BANNER) TBD Justin Schilke
Student Registration Actions (P/F, Audit, Adds, Drops etc.) Cynthia Chavez
Daniel Garcia		 Justin Schilke
Student Status Changes (Curriculum) - Undergraduate and Graduate Sara Dickens
Edna Gutierrez
Riane Harris		 Rachel Clay
Student Status Changes (Enrollment - Full-time/Part-time) - Undergraduate Daniel Garcia Maritza Salinas
Student Status Changes (Readmission) - Undergraduate and Graduate

Sara Dickens
Edna Gutierrez
Riane Harris

 Rachel Clay
Student Status Changes Enrollment (Withdrawal) - Undergraduate Daniel Garcia Maritza Salinas
Student Status Changes Enrollment (Withdrawal) - Graduate Sara Dickens
Edna Gutierrez
Riane Harris		 Rachel Clay
Study Abroad Maritza Salinas Justin Schilke
Subpoenas Maritza Salinas Justin Schilke
Summer Session - Current Students Daniel Garcia Justin Schilke
Summer Session - Visiting Students Maritza Salinas Justin Schilke
Telephones - Customer Service via Phone Cynthia Chavez / All Staff Maritza Salinas
Transcript Processing (On-Line, Walk-Ins, etc.) Cynthia Chavez Maritza Salinas
Justin Schilke
Transfer Credit Processing/Posting Maritza Salinas
Alicia Bradley		 Maritza Salinas
Travel Hakeem Abiola Justin Schilke
Undergraduate/Graduate Concurrent Enrollment Sara Dickens
Edna Gutierrez
Riane Harris		 Rachel Clay
VA Processing Alicia Bradley Maritza Salinas
Visiting Post-Baccalaureate TBD Maritza Salinas
Visiting Students (Fall & Spring) TBD Maritza Salinas
Waitlist Management Daniel Garcia Justin Schilke
Website Content All Staff /
Rachel Clay
Maritza Salinas
Jean Tarrats		 Justin Schilke
TBD
Website Maintenance Hakeem Abiola Justin Schilke