Staff Task Listing

As of January 5, 2026

Task Staff Member with
Primary Responsibility
Manager with
Primary Responsibility
A-Levels Credit Processing and Posting (& Intl. Cert.) Maritza Salinas
Alicia Bradley
Maritza Salinas
Academic Calendar David Tenney David Tenney
Academic Plan Changes - Graduate Students Sara Dickens
TBD
TBD
Rachel Clay
Academic Standing, Probation & Suspension (Records, etc.) Maritza Salinas
Daniel Garcia
David Tenney
AP Test Score Processing Maritza Salinas Maritza Salinas
Athletic Eligibility Daniel Garcia
Ellen Everett
Justin Schilke
David Tenney
B-On-Time Loan Forgiveness Matthew Polansky
Jacob Fox
Maritza Salinas
Chatbot/Virtual Assistant Jacob Fox Justin Schilke
David Tenney
Classroom Renovations Chris Higgins Jean Tarrats
Classroom Scheduling - Classes Chris Higgins Jean Tarrats
Classroom Scheduling - Events Chris Higgins Jean Tarrats
Classroom Scheduling - Final Exams Chris Higgins Jean Tarrats
Commencement Rachel Clay
David Tenney
David Tenney
Course Catalog Updates Jean Tarrats
Rachel Clay
Justin Schilke
Course Descriptions and/or Information Jean Tarrats
Rachel Clay
Justin Schilke
Course Evaluations TBD Jean Tarrats
Justin Schilke
Course Rosters TBD Jean Tarrats
Course Schedule Build TBD Justin Schilke
Jean Tarrats
Curriculum Review Rachel Clay David Tenney
Customer Service (Walk-Ins, Phone, E-mail, etc.) Cynthia Chavez / All Staff Maritza Salinas
Data Entry - Miscellaneous All Staff David Tenney
Data Requests - Ad Hoc Jean Tarrats Justin Schilke
Data Warehouse Jean Tarrats Justin Schilke
David Tenney
Declarations (Major, Minor, & Certificates) Sara Dickens
TBD
TBD
Rachel Clay
Dean Verifications Matthew Polansky
Jacob Fox
Maritza Salinas
Degree Certification/Degree Audits

Sara Dickens
TBD
TBD

Rachel Clay
Degree Verifications Matthew Polansky
Jacob Fox
Maritza Salinas
Degree Works Rachel Clay Justin Schilke
David Tenney
Degree Conferral & Transcript Updates (Annual) Sara Dickens
TBD
TBD
Rachel Clay
David Tenney
Department Contact Lists Hakeem Abiola Jean Tarrats
Email Notices & Communication Justin Schilke David Tenney
Enrollment Verifications Matthew Polansky
Jacob Fox
Maritza Salinas
Facsimile Diplomas Sara Dickens
Matthew Polansky
Jacob Fox

Rachel Clay
Justin Schilke

Fee Waivers Hakeem Abiola Justin Schilke
Final Exam Scheduling Jean Tarrats

Justin Schilke

Front Desk - Customer Service Cynthia Chavez Maritza Salinas
Front Desk - Services Cynthia Chavez Maritza Salinas
General Announcement Edits: Catalog Rachel Clay Justin Schilke
David Tenney
General Announcement Edits: Curriculum Reconciliation to Degree Works Rachel Clay David Tenney
General Announcement Edits: Programs of Study Hakeem Abiola
Rachel Clay
David Tenney
Grade Changes Daniel Garcia Justin Schilke
Grade Processing - (Final & Mid-Term)

Jean Tarrats
Daniel Garcia

Justin Schilke
Grade Rosters Jean Tarrats Justin Schilke
Graduation Application (for Degree) - Undergraduate and Graduate Sara Dickens
TBD
TBD
Rachel Clay
Graduation Deficiencies (Majors, Minors, Certificates, Graduate Degree Programs) Sara Dickens
TBD
TBD
Rachel Clay
IB Credit Processing/Posting Maritza Salinas
Alicia Bradley
Maritza Salinas
Instructor Evaluations TBD Jean Tarrats
Interinstitutional Agreements and Registration TBD Maritza Salinas
International Certifications TBN (Contact Manager) Ellen Everett
Latin Honors Calculation (Annual) Justin Schilke David Tenney
National Student Clearinghouse Submissions Alicia Bradley Maritza Salinas
NCAA Compliance Daniel Garcia
Ellen Everett
Justin Schilke
David Tenney
New Student Early Matriculant Records (Undergraduate and Graduate) Sara Dickens
TBD
TBD
Rachel Clay
New Student Orientation/Registration Daniel Garcia
Cynthia Chavez
Justin Schilke
David Tenney
OnBase Document Management All Staff David Tenney
OTR Fees Hakeem Abiola Justin Schilke
President's Honor Roll (Operational Processing, Student Records, etc.) Maritza Salinas
Daniel Garcia
David Tenney
Purchasing Card Hakeem Abiola David Tenney
Purchasing & Payments Hakeem Abiola David Tenney
Quality Control All Staff David Tenney
registrar@rice.edu Email Receipt, Incident-Tracking and Triage Cynthia Chavez Justin Schilke
registrar@rice.edu Resolution of Tickets/Incidents (& Customer Service) All Staff Justin Schilke
Registration/Enrollment Troubleshooting All Staff Justin Schilke
Replacement Diploma Processing Sara Dickens
TBD
TBD
Rachel Clay
Report to the President Jean Tarrats Justin Schilke
Residential College Updates TBD Rachel Clay
Special Projects Ellen Everett Justin Schilke
David Tenney
Student Records Access (Edgar, Degree Works, BANNER) Justin Schilke David Tenney
Student Registration Actions (P/F, Audit, Adds, Drops etc.) Cynthia Chavez
Daniel Garcia
Justin Schilke
Student Status Changes (Curriculum) - Undergraduate and Graduate Sara Dickens
TBD
TBD
Rachel Clay
Student Status Changes (Enrollment - Full-time/Part-time) - Undergraduate Daniel Garcia Maritza Salinas
Student Status Changes (Readmission) - Undergraduate and Graduate

Sara Dickens
TBD
TBD

Rachel Clay
Student Status Changes Enrollment (Withdrawal) - Undergraduate Daniel Garcia Maritza Salinas
Student Status Changes Enrollment (Withdrawal) - Graduate Sara Dickens
TBD
TBD
Rachel Clay
Study Abroad Maritza Salinas Justin Schilke
Subpoenas Maritza Salinas David Tenney
Summer Session - Current Students TBD
Daniel Garcia
Maritza Salinas
Summer Session - Visiting Students TBD Maritza Salinas
Telephones - Customer Service via Phone Cynthia Chavez / All Staff Maritza Salinas
Transcript Processing (On-Line, Walk-Ins, etc.) TBD Maritza Salinas
Transfer Credit Processing/Posting Maritza Salinas
Alicia Bradley
Maritza Salinas
Travel Hakeem Abiola David Tenney
Undergraduate/Graduate Concurrent Enrollment Sara Dickens
TBD
TBD
Rachel Clay
VA Processing Alicia Bradley Maritza Salinas
Visiting Post-Baccalaureate TBD Maritza Salinas
Visiting Students (Fall & Spring) TBD Maritza Salinas
Waitlist Management Daniel Garcia Justin Schilke
Website Content All Staff /
Rachel Clay
Maritza Salinas
Jean Tarrats
Justin Schilke
David Tenney
Website Maintenance Hakeem Abiola David Tenney