General Announcements Programs of Study Edit Process

The General Announcements (GA) represents Rice's official curriculum. Each spring and summer, before the GA is published in August for the next academic year, all academic departments and programs are asked to review their curricular listings in the GA to ensure that their information and requirements are current and up-to-date.

Rice uses CourseLeaf CAT, a comprehensive Catalog Management System designed to assist schools in maintaining their university curricular requirements and policies in an interactive format.

The Office of the Registrar (OTR) facilitates the edit process to the curricular program listings for the GA. This process includes edits and updates made in the “Programs of Study” section of the online GA. The Office of the Vice Provost for Academic Affairs (VPAA) facilitates a parallel process for the annual editing of the policy and procedures portions of the GA (i.e., the rest of the text outside the Programs of Study portion). Both of these processes follow the same three round timeline outlined in the VPAA's online Guidebook, which may require a Rice login.

To ensure that all information is correct, during each round of reviews (three total), departments/programs are required to review and "sign off" on their GA text for the next academic year. The final round of reviews is done by the respective Dean’s offices. During the first two rounds, each department/program is asked to review their proposed GA text and indicate on the sign-off memo that they have either:

  • "Reviewed and approved with no changes" or
  • "Reviewed and approved with changes attached"

Official sign-off requires the approval signature of the academic department chair or the approved program director.

Links to the 2020-2021 GA Staging Area Text

The GA Staging Area is available here.

Revision Submission Portal

You may submit your revisions using the portal below.

GA Edit Process

As part of the GA Edit Process, academic departments and programs review and send their GA updates and edits to the OTR. The OTR will then make all updates to each department or program's GA text in the system. During the three rounds of edits, each department and program is asked to thoroughly read, review, and comment where appropriate on the following areas in their unique Programs of Study pages:

Department or Program Information

  • Overview: General information about the department or program
  • Undergraduate: Complete listing of undergraduate academic programs offered by the department or program
  • Graduate: Complete listing of graduate academic programs offered by the department or program
  • Faculty: Listing of current departmental or program faculty and titles (updates made to faculty listings are sent to VPAA for their review and input into the system)
  • Courses: Complete listing of active courses in the Rice Course Catalog
    IMPORTANT: Separate and distinct from the GA Edit Process, the process and instructions on how to edit, revise, and inactivate courses within the Rice Course Catalog are here
  • Codes: Internal abbreviation and descriptions used by OTR and other offices to identify programs

Individual Program Information

From the Undergraduate or Graduate tabs, the list of programs offered by the department or program will appear. Clicking on an individual program will list the requirements for that academic program.

  • Outcomes: Program learning outcomes for the academic program (updates made to PLOs (Program Learning Outcomes) are sent to the Office of Institutional Effectiveness (OIE) for their review)
  • Requirements: Complete listing of all requirements to complete the academic program successfully
  • Policies: Information pertaining to policies (e.g., admission, transfer requirements)
  • Opportunities: Opportunities that students in the academic program can pursue (e.g., joint UG/GR programs, special research opportunities)

GA Review, Curriculum, and Degree Works

IMPORTANT: The review and approval of department and program curricular requirements (as found under the Requirements tab) additionally serves as “sign-off” on corresponding Degree Works scribe for all academic programs that use Degree Works (which includes all undergraduate programs of study, all graduate certificates, and select master’s degree programs). Because the curricular requirements documented in the GA are official Rice curriculum, Degree Works must match that academic year-specific curriculum as documented in the GA.

To ensure that all information is correct, during each round of reviews (three total), departments/programs are required to review and "sign off" on their GA text for the next academic year. During each round, each department/program is asked to review their proposed GA text and indicate on the sign-off memo that they have either:

  • "Reviewed and approved with no changes" or
  • "Reviewed and approved with changes attached"

Official sign-off requires the approval signature of the academic department chair or the approved program director.

After the OTR has received the sign-off memo, the OTR will update the GA Edit Status Dashboard below, tracking the Programs of Study edit process throughout all three rounds until the next year’s academic year GA is published in August.

Frequently Asked Questions

There is a course in a requirements grid that doesn't have a URL to click for the description, and the title is not listed. Why?

This indicates that the course is currently not active for the academic year for which you are reviewing the GA, or that it is a new course for which the new course request process is not yet complete. If the course is inactive, it should either be removed from the list of courses that fulfill that requirement, or the process to re-activate the course should be initiated using the New Course Request Process. If the course is new, the new course request process should be finalized using the CIM workflow in order to appear in the GA.

I would like to edit the title for a course listed in my requirements. How do I do this?

The information for the courses listed in the requirements are being pulled in through the 2020-2021 Course Catalog. Should you want to change this information, please follow the Course Revision process guidelines. If you want to add additional details regarding a course, we can do so by indicating a “footnote and additional information.”

Some of the edits our department submitted were not processed as we proposed, why is that?

With the implementation of CourseLeaf CAT (the Catalog Management System), the OTR has been processing all proposed edits through a standardized template/style guide for consistency between academic programs. Certain terminology regarding academic credentials, as well as the formatting of some requirements may be edited according to the template.

Other edits may not be processed if they constitute a "substantial change" to the curriculum, as defined by the Faculty Senate, without first receiving the approval of the Faculty Senate.

A faculty member would like their faculty listing to reflect their preferred first name (e.g., “Jim” not “James”) or to include a middle initial – can the department/program submit edits to names as they appear on the Faculty Tab?

The faculty member's name as it is listed on the Faculty Tab for the department/program will match the way the name is listed on the full faculty listing of the GA, found here. The OTR will send requests such as these to the VPAA for their review. If approved, the name will be edited in each place it appears on the GA (the full faculty listing, and any department/program faculty tabs).

Our department/program would like to edit our Program Learning Outcomes (PLOs) in the Outcomes Tab, can this be submitted during the edit process?

The OTR will send any PLO edits to the Office of Institutional Effectiveness (OIE) for their review. If approved, the OTR will input the edits.