Temporary Grades (INC, OT)

In some very specific situations, students who have failed to complete the work of a course can potentially receive an “Incomplete” (INC) or “Other” (OT) grade. For situations in which a temporary grade of INC or OT is appropriate, the Academic Calendar details when this outstanding work must be completed. For more information regarding grading policies, please visit Grades in the General Announcements.

INC (“Incomplete”) Grades

On their course’s final grade roster, instructors report this grade designation (INC) to the Office of the Registrar when a student fails to complete a course because of verified illness or other circumstances beyond the student’s control that occur during the semester. Students must provide independent corroboration of their illness or circumstances, and they are expected to coordinate with the instructor prior to final grades being submitted.

Students with an INC must be certain that tests, papers, and other materials affecting their grade or essential to completing a course requirement are delivered either in person or electronically, as agreed upon by the instructor, to the appropriate instructor or office according to the timeline for the instructor to grade the documents and submit the final grade to the Office of the Registrar by the deadline. Loss or lateness because of mail service is not an acceptable excuse for failing to meet academic deadlines.

If a revised final grade is not submitted by the appropriate deadline, the INC will be automatically converted to a failing grade. Students also should be aware that they may be placed on an academic probation or suspension when the INC is changed to an updated or revised final grade, either by an instructor or by default.

INC Deadline - Fall Semester

For an INC received for a fall semester course, students must complete the work by the end of the first week of the spring semester or an earlier date as defined by the instructor, and instructors must submit a revised grade by the end of the spring semester’s second week. To submit an updated or revised grade, instructors should submit a Grade Change Request before the deadline posted on the Academic Calendar.

INC Deadline - Spring or Summer Semester

For an INC received for a spring or summer semester course, students must complete the work before the start of the following fall semester or an earlier date as defined by the instructor, and instructors must submit a revised grade by the end of the fall semester’s first week. To submit an updated or revised grade, instructors should submit a Grade Change Request before the deadline posted on the Academic Calendar.

INC Grades and Degree Candidates

Students who are degree candidates may not receive a grade of INC (“Incomplete”) in their final semester. Degree candidates resolving an INC grade from a previous semester during their final semester must complete all outstanding course requirements by the deadlines posted on the Academic Calendar.

OT (“Other”) Grades

On their course’s final grade roster, instructors report this grade designation (OT) to the Office of the Registrar when a student fails to appear for the final examination after completing all the other required work for the course.

If a revised final grade is not submitted by the appropriate deadline, the OT will be automatically converted to a failing grade. Students also should be aware that they may be placed on an academic probation or suspension when the OT is changed to an updated or revised final grade, either by an instructor or by default.

OT Deadline - Fall Semester

An OT received during a fall semester must be resolved, and instructors must submit a revised grade by the end of the first week of the spring semester. To submit an updated or revised grade, instructors should submit a Grade Change Request before the deadline posted on the Academic Calendar.

OT Deadline - Spring Semester

An OT received during a spring semester must be resolved, and instructors must submit a revised grade by the end of the fourth week after Commencement. To submit an updated or revised grade, instructors should submit a Grade Change Request before the deadline posted on the Academic Calendar.

OT Deadline - Summer Semester

An OT received during a summer semester must be resolved, and instructors must submit a revised grade by the end of the first week of the fall semester. To submit an updated or revised grade, instructors should submit a Grade Change Request before the deadline posted on the Academic Calendar.

OT Grades and Degree Candidates

Students who are degree candidates may not receive a grade of OT (“Other”) in their final semester. Degree candidates resolving an OT grade from a previous semester during their final semester must complete all outstanding course requirements by the deadlines posted on the Academic Calendar.