Departments at Rice have the ability to offer experiential research-based learning opportunities to current Rice students and visiting students. When departments identify these openings, they facilitate soliciting applications and selecting students for participation. Visiting student researchers are domestic or international degree-seeking students at their home institution who are invited to conduct short-term research or participate in a mentored or independent research project or collaboration with a faculty member at Rice.
Application Process with the Office of the Registrar
The Office of the Registrar assists departments with helping visiting student researchers get set up in the student information system as a visiting student.
After the visiting student researcher is selected and invited to campus by the faculty member, the following information is needed to set the visiting student researcher up in the student information system:
Visiting Student Application;
Official transcripts from each institution the student has attended;
Dean of Student’s Recommendation form or letter of good standing;
Payment of $100 application fee through otrfees.rice.edu;
Proof of Meningitis Vaccination if the student is under the age of 22.
International Visiting Student Researchers
For visiting international research-only students, the department must first work with the Office of International Students and Scholars (OISS) to collect/prepare the documentation necessary for the appropriate immigration category. See the OISS website for instructions.
After the department has received approval from OISS to move forward with the visiting student researcher process, the department should work with the student co collect and prepare items #1-5 in the instructions listed above.
Registration Process with the Office of the Registrar
All visiting student researchers will be registered for Visiting Research through the sponsoring department. The Visiting Research course is a zero-credit hour course that is set up for the visiting student researcher for each term that they are on campus participating in their research program.
The Office of the Registrar will create the course for departments. Departments should contact firstname.lastname@example.org to set up the course. The course number will be 007, and will be graded on an S/U basis with instructor permission required.
Additional Information Regarding Course Registration
The visiting student researcher, on their application, will identify the department they are working with and the faculty member. A section will need to be set up on the Course Schedule for each faculty member bringing in visiting student researchers to campus each semester. The department will need to contact OTR to create a section of this course.
The Visiting Researcher course will be scheduled during the 1st half of the term and the 2nd half of the term. As such, for each semester that the course is on the schedule, for each faculty member teaching, there will be two sections set up: one section in the 1st half of the term, and one section in the 2nd half of the term. The student will be registered according to the start date and end date listed on their application for each part of the term (and subsequent terms) that they are on-campus. The dates for the parts of term can be found on the Part of Term Calendar under the Standard Part of Term table.
The Office of the Registrar will collect the start date and end date from the student on the application, and will verify with the department that the student should be registered before registering the student for the Visiting Researcher course.
Should the student be participating in the research experience during a term that has not been opened for registration at the time the application is received, the student, along with the faculty member will fill out a special registration form to keep the registration in place for the subsequent terms that they will still be conducting research on campus. The Office of the Registrar will notify the students/departments when registration opens.
After the student is registered for the course, the faculty member will be responsible for submitting a grade for the student for each section that the student is registered for and completes.